Microsoft Teams to Auto-Detect Work Location Using Company Wi-Fi

Microsoft Teams is set to introduce a new feature that will automatically detect and set users’ work locations when they connect to their organization’s Wi-Fi network, marking a significant step forward in streamlining the hybrid workplace experience.

The feature, scheduled for general availability in early September 2025, will be available for both Windows and Mac desktop users.

It aims to eliminate the need for employees to manually update their work location status in Teams, a process that has often led to confusion and inefficiencies in hybrid and flexible work environments.

How the Feature Works

Acording to the report, When enabled and properly configured by IT administrators, Microsoft Teams will automatically update a user’s work location to reflect the specific building they are working in as soon as their device connects to the company’s Wi-Fi network.

The system relies on mapping between building names and Wi-Fi networks, allowing for precise location identification within the organization’s premises.

Additionally, Teams can leverage connections to specific peripherals, such as monitors, to further refine location accuracy.

This automation is designed to work only during a user’s defined working hours, as set in their Microsoft Outlook calendar.

If a user connects to the Wi-Fi outside these hours, Teams will not update their location, and any set location will be cleared at the end of the working day.

By default, the automatic work location detection feature is turned off. Users must provide explicit consent within the Teams desktop client to enable this functionality, ensuring that privacy concerns are addressed.

Administrators cannot enable this feature on behalf of users, maintaining individual control over location sharing.

The new feature is expected to bring several advantages:

• Enhanced Collaboration: Colleagues can easily see who is physically present in the office, improving scheduling and spontaneous collaboration opportunities.
• Reduced Manual Updates: Automating location status removes the burden of manual updates, reducing errors and miscommunication.
• Improved Resource Management: Accurate location data can help organizations optimize office space and resources.

However, organizations are advised to provide clear communication and training to avoid confusion, especially regarding privacy and consent.

Some employees may have concerns about being tracked, so transparency about how the data is used will be crucial.

The feature will begin rolling out globally in early September 2025, with completion expected by mid-September.

IT administrators are encouraged to prepare by mapping their Wi-Fi networks and buildings and updating internal documentation. Microsoft will provide additional guidance and documentation ahead of the rollout.

As hybrid work continues to evolve, Microsoft Teams’ auto-detect work location feature represents a thoughtful response to the needs of modern organizations, balancing automation, privacy, and user empowerment.

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