Onboarding new hires is not as simple as saying, “Welcome Aboard!” You have to navigate this tricky process – from setting up their first day in the office to making sure they feel welcomed and have all of the tools needed for success. This post will guide you on the onboarding checklist for new Hires.
1. Pre-Onboarding
Before you even set foot in the office, it’s essential to make sure everything is ready for your newbie’s arrival. Inform them about what to expect during their first day(s), such as company culture or dress code policy; send out some fun swag ahead of time, like branded shirts or mugs with clever sayings [take a note from Mailchimp here].
First impressions do last a lifetime, so don’t let your new hire show up with no desk space or computer/tablet setup if that’s required within their role. Additionally, ensure they have everything necessary, such as mouse pads or specialized software, before arriving.
2. Day One & Beyond
One thing more daunting than being a newcomer is coming into an environment where everyone else knows each other already. Help ease anxiety by appointing someone on your team (e.g., culture ambassador) whose primary responsibility is to welcome newcomers!
A good starting point after introductions would be to provide detailed information about job responsibilities followed by expectations from both parties moving forward (new hire manager). Schedule regular check-ins throughout probationary periods allowing ample time for addressing any concerns promptly.
3. Welcoming New Staff
Let’s face it – we all like feeling special and appreciated when starting something new, a job included. Set up small gestures such as a shoutout at weekly meetings or introduce them to other departments to expand their network and encourage engagement throughout. Speaking from experience, things like an office tour with designated spots of interest or even a scavenger hunt can create a sense of fun and excitement.
4. Training
Familiarization doesn’t happen overnight. Ensure that the formal training schedule has been developed prior, ensuring the emphasis is placed on meeting company standards while demonstrating individual growth potential. Make sure your new hires comprehend concepts before moving on.
5. Set up access
Information Security– our favourite, right? Ensure access rights granted to relevant software/apps conform with the position held by the new hire(s). You may consider writing out a detailed authentication process before beginning so that no loose ends are untied post-hire.
6. Technology Update
When grappling with tech-related issues, make certain pertinent information for trouble-shooting readily available as part of your IT checklist for new hires to avoid causing unnecessary frustrations. A troubleshooting guide detailing steps for key concerns should suffice – simple ‘catch-ups’ can prevent issues from snowballing.
7. Buddy System/Mentorship programs
Starting Fresh consumes huge buckets of energy; hence most people prefer having co-workers they trust guiding them through uncharted waters through support systems such as mentors or buddies—allowing time to foster lasting relationships, especially when introducing friends outside work circles!
8. Generation Z onboarded
One thing little thought about is catering makes a difference in how one approaches prospective hire’s preferences; younger folks prefer differently compared to millennial counterparts! According to Forbes Magazine,” Gen-Z seeks autonomy [autonomy allows independence when working] and positive and negative feedback. You’ll find meaningful appeal in emphasizing these points clearly during introductions.
So with all of the above in mind, write up your checklist for onboarding new hires. Every company has different cultures, personalities, and expectations – cater to those differences as you plan. And most importantly: have fun! It’s a learning curve for both parties- let them grow together!